Terms and Conditions
- A 50% refund or full event credit transfer can be selected twelve weeks or earlier prior to the event.
- A 25% refund or full event credit transfer can be selected between twelve weeks and six weeks prior to the event.
- Any notice of withdrawal given between six weeks and one week of the event will only attract the full event credit transfer offer.
- Any notice of withdrawal given within one week of the event will not be eligible for any refund nor any event transfer credit.
- Entries can be transferred to another person at any time prior to the event, but the transferer must notify the Race Director.
- Refunds are of event entry fees only, and not of other costs that may be associated with the event, such as accommodation and travel.
- No refunds can be issued if transferring to a shorter distance. Event credit will be considered.
- Refunds will be processed within seven days of details of the account to be credited being received.
Event Terms and Conditions
Late entry into an event is at the discretion of the race director and will incur a $10 late registration fee.
Course Marking and Route Knowledge
If and when a dispute arises over any misdirection taken by an entrant, their argument will be given weight in order of:
- Did the entrant understand the course map and/or were they carrying the course map with them during the event?
- Did the entrant have the route uploaded to their watch, phone or other GPS device?
- Was a course marshal directive incorrect?
- Was there an issue with course markings?
The above means that the onus is on the entrant to understand the course, and if they don’t they are to take precautions (such as carrying the course map) to help with directions. And that the argument with the least amount of weight is that course marking was incorrect/missing.
The reason why course knowledge is mainly the responsibility of the entrant is because anything less than understanding and/or carrying the course map is more susceptible to error/sabotage. For example, a watch or phone battery can go flat, a marshal may misunderstand their directions, and course markers are easily tampered with. Understanding the course map and carrying a hard copy of it is the most sure-fire way of avoiding mistakes.
In cases where an entrant has taken one or more wrong course routes, the entrant will be declared a ‘Did Not Finish’ (DNF).
- This applies regardless of if the wrong route shortens their distance traveled or not.
- This does not apply to entrants that take a wrong turn but – when realising their mistake – return to the location of their incorrect turn and rejoin the course to complete it correctly.
If all entrants take the same incorrect route then they will all be counted as finishers, with the course details adjusted in the results to reflect the new distance.
This means that even if 99 entrants took an incorrect route, and one entrant took the correct route, the 99 entrants will be declared DNFs, and the one entrant will be declared a finisher/winner.
Every possible care is taken that adequate course instructions and markings are in place, because of course we want everyone to have a misdirection-free event. But understand that there can always be circumstances where they are unreliable.
The Race Director has the authority to overrule any of the above instruction where necessary.
Note that while GPS is a common tool for setting and measuring trail courses, we here at Ultra Runners South Australia subscribe to the “2% GPS Error Rate” for our Ultramarathon events. See the articles below for articles on this theory:
- DC Rainmaker – Why the New York Times GPS running article missed the boat
- DC Rainmaker – Sport Device GPS Accuracy In Depth: Part II
- fellrnr – GPS Accuracy of Garmin, Polar, and other Running Watches
Note that in the last article the author states that GPS accuracy in watches doesn’t appear to be improving with each watch release, that older models generally appear to perform better. Ultra Runners South Australia will generally aim to measure long by about 1.5-2% to factor in GPS error, to ensure that you actually do run that 42.2km at Hubert, or the 50km at Cleland.
Courses such as the Track 100 and the Adelaide 6/12/24 Hour are held on certified courses, the measurement of which meet strict international standards. “Strict international standards” does not involve GPS in any way shape or form. If your results are significantly different to what we have (ie greater than 2%) then – and only then – please talk to us about it.
While we treat all drop bags with the greatest of care, they are still left at the runner’s own risk.
Aside from meeting any applicable qualifying criteria, runners must be 18 years or older on the day of the event to compete in any event 42.2km and longer, or in a time-based event 12 hours or greater.
The exception is the Adelaide 6 Hour where an underage person can participate however they must be accompanied by a parent or guardian at all times. The parent/guardian is not required to pay if they do not wish to be an official participant of the event (therefore not receiving a finisher’s medal). Any underage entrant seen running on their own will be disqualified.
In regards the Summer Trail Series, the age parameters are as follows:Long Course: 18 years and older only, as of the date of Race 1 of that Series.
Short Course: 12 years and older only, as of the date of Race 1 of that Series.*
*Children under 12 years of age are permitted to run in the Short Course events but must be accompanied by a parent/guardian from start to finish.
Due to these events being run during summer there can be no exceptions.
Kids’ Run: Maximum age 11 years 364 days (or 11 years 365 days where applicable in a leap year) as of Race 1 of that Series. Children under 6 years old must be accompanied by a parent or guardian during the event. The parent or guardian must also sign in with their child and – for those children 6 years and older – be present at the finish to greet them.
Volunteer Discount Policy
ALL events require a minimum eight (8) hours’ volunteer time to qualify for the discount:
The discount offer is that eligible entrants (ie. ones that have completed the minimum eight hours of volunteering) are able to access the event Early Bird price at any stage up to when event entries close or – where applicable – the event has reached its capped limit.NB1 – The Volunteer Discount can be used at all events except for the Adelaide 6 Day (including 72 and 48 Hour)
NB2 – The Volunteer Discount cannot be used in conjunction with any other Ultra Runners South Australia discount offer
Summer Trail Series
- If the temperature is forecast to be less than 30 degrees come start time all events will still go ahead.
- If the temperature is forecast to be 30 degrees or greater come start time, only the Short Course will be held.
- If a Park closure is announced by the Department for Environment and Water then the whole event is cancelled.
- In the cases where the Long Course event is cancelled, runners can either choose to drop down to the Short Course and take a $5.00 credit into another URSA event, or they can opt for a full credit into another URSA event, minus 20% to cover essential event costs.
- In the cases where the whole event is cancelled, there will be no second staging of the event. No refunds can be issued, however all entrants will receive an event credit minus 20% to cover essential event costs. This means that the most you can possibly lose is $7.00 if you paid the full $35.00 for a Long Course event.
During An Event
- not permitted in any Ultra Runners South Australia event.
- permitted, but in one ear only.
- permitted at all events except the Track 100, the Adelaide 24 Hour and all sub-distances at those events. Packs may be carried at these two events but in the spirit of fairness must not contain hydration or nutrition in any form.
- permitted only at the Summer Trail Series, and in parks where pets are allowed by the park’s regulation. Anyone running with a pet must start at the back of the field.
Failure to adhere to any of these rules may result in your disqualification.
Race Director Discretion
The Race Director reserves the right to vary these Terms and Conditions.
Unless stated otherwise, all Ultra Runners South Australia events are covered by public liability insurance as part of its operational obligations.
This covers any damage or injury caused to anyone or anything not involved with an event through the normal conduct of that event, as well as associated costs.
It does not cover entrants or entrant possessions.
Ultra Runners South Australia strongly recommends that entrants investigate taking out personal event insurance.
We are currently developing a personal event insurance offer.
Consumer Data Policy
Information Collection, Use, and Sharing
We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.
We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organisation, other than as necessary to fulfill your request, e.g. to ship an order.
Your Access to and Control Over Information
You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website:
- See what data we have about you, if any;
- Change/correct any data we have about you;
- Have us delete any data we have about you;
- Express any concern you have about our use of your personal information.
We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.
Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for “https” at the beginning of the address of the web page.
While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.